VTONCE — run your whole finance office from the field.
Due collections, vehicle stock, seizing, ledgers and day-books — on an Android phone for your collection staff and on Windows desktop for your office, both working on one SQL Server database.
Everything an auto finance company does, in one app
From the first enquiry to seizure and resale — loans, vehicles, people and money are tracked in the same system.
Due Loans & Collections
Daily thittam, route-wise allotment, promised payments, part collections with discount and penalty handling.
Vehicle Stock & Sales
Purchase, stock, price fixing, sales and vehicle-wise profit — with photos and documents on every unit.
Seizing & Notices
Seizure initiation, field visits, seizure notice PDFs, release entries and the full seizing history per loan.
Accounts & Ledgers
Account ledgers, ledger statements, cash book, bank book, staff cash book and journal/contra entries.
Parties & Partners
Party master with KYC photos, co-sureties, loan agents, employees, finance-wise partners and capital accounts.
Loan Assets
Vehicles, jewel pledges and land documents recorded against a loan, each with its own detail screen.
Follow-ups
Follow-up initialization, staff-wise pending assignments, office follow-ups and complete call history.
Receipt Printing
Bluetooth thermal receipt printing on the spot, with amounts spelled out in Tamil words.
Branch Sync
Multi-branch selection, party sync and data refresh — field devices stay aligned with the office database.
Built around how collection actually works
Due loans and daily collection
Your collection staff opens the day's route, sees every party due, and records the receipt where he stands — no return trip to the office to post entries.
- Route-wise and staff-wise daily allotment (daily thittam)
- Interest calculated up to the collection date automatically
- Part payment, discount and penalty on the same screen
- Promised payment capture for parties who cannot pay today
- Previous receipt history visible before taking the new one
Purchase, stock and resale
Every vehicle carries its own record from the day it is purchased or seized to the day it is sold, so profit per unit is a fact rather than an estimate.
- Vehicle purchase entry with supplier and brand master
- Live stock list with photographs and condition notes
- Price fixing workflow before a unit is listed
- Expenses posted against the specific vehicle
- Vehicle-wise profit report after sale
Seizing, visits and notices
The recovery side is documented end to end — who visited, when, what was found, and which notice was served.
- Seizure initiation against a defaulting loan
- Field visit log with location and photographs
- Seizure notice generated as a PDF, ready to serve
- Pending notice list so nothing is left unserved
- Seize-release entry when the party settles
Ledgers that close the same day
Because collection is posted from the field, your cash book is current at closing time rather than a day behind.
- Account ledgers and date-ranged ledger statements
- All-finance cash book and bank book
- Collection team and staff-wise cash book
- Quick receipts, payments, journal and contra entries
- Capital receipts and payments for partners
Documents, photos and signatures
Loan papers stay attached to the loan, not in a file cabinet — and a new loan can be verified before it is approved.
- Document and property photo capture with in-app cropping
- Video capture and upload for vehicle condition
- On-screen signature capture
- Loan verification workflow with verified-loan list
- Party KYC sync for Aadhaar verification
The Windows desktop half
The Android app is for the field. The desktop application is where the office works — bulk entry, corrections, printing and the reports a manager reads at the end of the day.
- Loan collection, interest calculation and receipt screens
- Hand loan pending report with ageing and party history
- Due collection analysis across any date range
- Master setup — finance, branches, employees, brands
- Same SQL Server database as the mobile app, no import step
A look around the app
Specifications
| Mobile platform | Android — native application, distributed through Google Play |
|---|---|
| Desktop platform | Windows — .NET desktop application |
| Database | Microsoft SQL Server, one dedicated database per customer |
| Branches | Multi-branch with branch selection and data sync per device |
| Printing | Bluetooth thermal receipt printers; PDF output for notices and reports |
| Languages | English interface with Tamil amount-in-words on receipts |
| Device licensing | Per-device registration key with validity control |
| Support | Installation, data setup, staff training and ongoing support from Karur |
See VTONCE on your own data
We will set up a demo with a sample branch so you can see exactly how your collection day would run. Call us, or drop a message and we will call back.
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